Getting started
Up and running with Hexis.
Hexis brings your whole workforce onto one calm platform. This is the short path from your first sign-in to running real work — how it’s organised, the ideas that make it click, and the first task to try.
How it’s organised
The shape of the platform.
Hexis is built around the workforce lifecycle — the six stages every operation moves through. 12 modules, grouped into 11 suites, all working on one shared worker record.
The mental model
Four ideas worth knowing.
Get these four and everything else in Hexis falls into place.
One worker record
Every applicant, new starter, active worker and leaver lives in one record. Rosters, pay, safety and training all read from the same source — nothing is re-keyed.
The lifecycle
Hexis follows how an operation actually runs — hire, onboard, roster, pay, engage and comply. Find what you need by the stage you’re in.
Suites you switch on
Each stage is delivered by a suite. Turn on the ones you need now and add more later — they all work on the same shared record.
A guided assistant
Common tasks run as guided flows: the assistant walks you through each step, checks as you go, and always leaves a person on the call that matters.
Your first steps
Five steps to your first day.
Whether you’re setting Hexis up or joining a team that already runs on it, this is the order that works.
- 1
Sign in
Go to your Hexis sign-in and log in with the details your administrator set up. Everyone works in the same place — on any device.
- 2
Get your bearings
Hexis is organised around the workforce lifecycle. The side rail moves you between suites, and search and the assistant are always within reach at the top.
- 3
Check the worker record
Everything starts from one shared record per worker — profile, documents, qualifications and history. Make sure the people you manage are current.
- 4
Switch on the suites you need
Each stage of the lifecycle is delivered by a suite you can turn on. Start with what you run today and add more as you grow.
- 5
Run your first task
Pick a guided flow — cover a shift, onboard a starter, send some outreach — and let Hexis walk you through it on your real data.
Where to start
A first task for every stage.
Jump straight into the work you do. Each of these is a step-by-step guide for a core task in that stage of the lifecycle.
Hire
Raise a job order
Open a new role to fill — client, site, headcount, pay and requirements — so sourcing can start straight away.
Open guideOnboard
Onboard a new starter end to end
Take one person from accepted offer to roster-ready: identity and right-to-work, pay and super, induction, then provisioning.
Open guideRoster
Cover an unfilled shift
Fill a gap in the roster with the best-matched available worker and send the offer in a couple of clicks.
Open guidePay
Run a pay cycle end to end
Turn approved time and leave into gross, tax, super and net pay, then finalise the run with the numbers checked as you go.
Open guideEngage
Launch an outreach campaign
Define an audience, pick a template and channel, dry-run who it reaches, then send a campaign to many people at once.
Open guideComply
Renew an expiring clearance
Start a renewal on a clearance before it lapses, verify the new evidence, and set a fresh expiry with no gap in eligibility.
Open guideWhen you’re stuck
Help is always close.
The how-to guides cover the everyday tasks, the in-product assistant can walk you through any of them while you work, and your Hexis team is one message away.