What it is
A requisition is a request to fill a role that a client (or a hiring manager) has submitted but that isn’t yet a live order. It sits as a draft until someone on your desk reviews it and approves it — at which point it becomes an open job order and sourcing can begin.
This gate matters because it keeps your pipeline honest. You confirm the role, the numbers and the requirements are workable before the desk spends effort on it, and the client gets a clear signal their request has been accepted and is moving.
When to use it
- A client submitted a requisition that needs your sign-off
- You’re clearing the draft queue at the start of the day
- You want to confirm a role is workable before sourcing against it
- A hiring manager raised a request you need to turn into a live order
How it works
Step by step.
- 1
Open the requisitions register
Draft requisitions waiting on you sit at the top; the orders you’re already filling sit below. Work the drafts first.
- 2
Read the request
Check the client, the role title, the number of positions and any notes. Make sure the brief is something the desk can deliver.
- 3
Confirm the details hold up
If the role, terms or numbers need a tweak, sort that with the client before you approve so the order opens clean.
- 4
Approve the requisition
Approving turns the draft into an open job order and triggers the sourcing pipeline behind it.
- 5
Pick up the new order
The order now appears in the active list. Open it to start shortlisting, or compose an ad to distribute it.
Worked example
Follow it through.
The scenario
Brightwater Health submitted a requisition for two care workers at Riverside Plaza.
- 1 Open the requisitions register; the Brightwater Health draft sits at the top, marked "Awaiting approval".
- 2 Read it: 2 Care Worker positions, Riverside Plaza, starting Mon 16 Jun.
- 3 The numbers and terms look right, so no client call needed.
- 4 Click Approve.
- 5 The draft moves down into the active orders as "Open · 0 of 2 filled".
The result
Brightwater’s requisition is now a live job order, the client sees it accepted, and your desk can start sourcing care workers for Riverside Plaza.
Tips & notes
Good to know.
- The queue is live — new client requisitions appear without a refresh, so you can work it as a running list.
- If a requisition shouldn’t proceed, talk to the client before approving rather than opening an order you’ll have to close.
- Approving is the one action that unblocks the pipeline; nothing sources against a draft.
- The collaboration console shows the same drafts framed for a multi-stakeholder workflow — use whichever view suits the role.
When you’re done
An approved requisition that has become a live, sourceable job order.