What it is
The accommodation board is the inventory of crew rooms for remote or field work: each room has a bed capacity, the people currently staying, and a count of beds free. You book a crew member in for a stay — an occupant plus a check-in and check-out window — and the board keeps the camp from ever holding more people than it has beds.
It matters wherever a crew is housed away from home: a camp at a remote site, rooms near a project, accommodation tied to a roster mobilisation. Because the board is capacity-aware, a stay that would push a room over its beds across the requested window is refused, and the clashing stays are shown — so you place people without ever double-booking a bed.
When to use it
- You are housing a crew at a camp or rooms for remote or field work
- You need to see how many beds are free across the camp before you commit
- A worker needs a room for a set check-in to check-out window
- A roster mobilisation includes an accommodation leg that must be placed
How it works
Step by step.
- 1
Open the accommodation board
You see each room with its bed capacity, the current occupants and the number of beds free across the camp.
- 2
Pick a room with space
Find a room with free beds for the dates you need. The free-bed count is capacity-aware, so it already accounts for everyone booked across that window.
- 3
Book a stay
Open the room and book the crew member in with a check-in and check-out window. If the room is full across any part of the window, the booking is refused and the overlapping stays are shown.
- 4
Check the crew in
On the day, check the reserved stay in to occupy the bed; a reserved stay can also be cancelled if plans change.
- 5
Check the crew out
When the worker leaves, check the stay out to vacate the bed and free it for the next occupant.
Worked example
Follow it through.
The scenario
A four-bed donga at Harbour Point Terminal houses crew for a Coastline Logistics mobilisation.
- 1 Open the accommodation board; the donga shows 4 beds, 2 occupied, 2 free.
- 2 Open the room and book Jack Mason in for Mon 9 Jun to Fri 13 Jun.
- 3 Try to add a third stay over the same nights — accepted, beds free drops to 1.
- 4 A fourth booking over those nights is refused; the three overlapping stays are shown.
- 5 On Mon 9 Jun, check Jack in to occupy his bed.
The result
The donga shows three crew booked across the window with one bed free, Jack checked in, and no chance of a fifth person being placed.
Tips & notes
Good to know.
- The free-bed count already accounts for the whole window, so trust it rather than counting heads yourself.
- A refused booking shows you the clashing stays — read them to find a different room or a different night.
- Check stays out on departure day so the beds free up for incoming crew on the same board.
- Stays carry only the actions their state allows — a reserved stay can be cancelled, a checked-in one can only be checked out.
When you’re done
A camp placed within its bed capacity, every stay dated, and no bed ever double-booked.